Andrology Terms of Reference

Membership - (no additional subscription)

To be recognised as a special forum to:

• Membership shall be limited to registered nurses holding FULL BAUN membership, working in or with an interest in the field of andrology.
• A database will be kept alongside the BAUN membership database.

Committee Members

• Will hold full membership.
• The committee will consist of:
  • Chairperson
  • Secretary
  • Treasurer
  • Council Liason
  • 3 Committee Members
• A BAUN Council (Council Liason) member will sit on the committee. In the event that no such council member exists, representation by invitation to specific BAUN council meetings will be required.
• Committee members will serve a 24 month term and may apply for a second term.
• Committee officers are the Chairman, Treasurer, and Secretary; each officer will serve a 24 month term. Nominations for an officer's post will be invited form the committee members when a post becomes available. Committee members to elect a committee officer will use a majority voting system.

• Nominations for new committee members will be sought when seats become vacant either as a result of a member having served the appropriate term of office or due to resignation of a committee member.

  Any full member wishing to sit on the committee must be proposed and seconded by full members. If necessary a majority vote will be conducted.

Meetings

• The committee will meet three times a year.
• A minimum of 5 committee members must be present at the committee meetings before any proposed changes or decisions can be made.
• Membership educational meetings will be held twice a year.
• Educational meetings will be held at least annually at the BAUN winter conference.

Financial Support

• An annual business plan will be produced by the committee to identify projected income and expenditure, and submitted to BAUN Council for agreement.
• Committee meeting expenses incurred to include refreshments, travel and accommodation for one night will be paid by BAUN in line with the standard travel and accommodation B&B rates as approved by the NHS for the purpose. Every effort will be made to use a readily available venue or to seek sponsorship to cover cost of the committee meeting venue.
• Any expenses incurred will be submitted to the BAUN treasurer.
• The BAUN Treasurer will issue a monthly statement of accounts to the Chair of the Andrology section.
• Company sponsorship will be sought to facilitate other meetings excluding the BAUN winter conference.

Administration

• An annual report will be presented to the BAUN membership at the end of the financial year (end of March).
• Administrative help to include setting up, maintaining the full membership database will be given by the agents appointed by BAUN for this purpose.

These terms of reference will be reviewed and updated if appropriate annually by the committee.